How to set up an investor data room. A clear place to start.

For an introductory conversation, a deck may be enough. Once supporting documents are useful, create a small overview room. For deeper diligence, agree on a request list and give that audience a separate room with the appropriate records. The stages below are a suggested starting point; an investor’s requests, your business, and your advisers determine the final contents.

Folders organize files; they do not create separate permissions. An allowed recipient of an AnyShare room link can access the documents in that room. Two links to the same room do not create two different document sets. Use separate rooms when audiences need different material.

1. Upload your files in Documents and wait until they are ready. Open each preview and check its contents. The current limit is 100 MB per file.
2. Open Data rooms → Create data room. Give the room a descriptive name and add a short explanation of what it contains.
3. Select Add folder for each section. Numbering folders makes the reading order explicit.
4. Under Choose documents, select the files and choose a destination folder for each. Select Create data room to save.

After creating the room, use Add from library to include another existing document, Upload documents to add a new file, or Edit room to change its organization. Review the room’s contents before sharing: adding a file later makes it available through the room’s existing active links too.

Select Share room and give the link a name that identifies its audience. Separate links let you manage each audience’s access independently; they still open the same room contents.

Verified email + allowed addresses

Keep Verified email selected. Add the intended recipients under Restrict to specific people. Verification alone checks inbox access; without an allowed-address list, someone else with the link can verify their own email.

Passwords and expiry

Use a password when your sharing arrangement calls for another access check. Set an expiry when access should end at a known time. In this demo, both are left unset.

Downloads and watermarking

Leave Allow downloads off to withhold the original-file download button. Enable Personalized watermark to display the viewer’s identity on the document. Neither setting prevents screenshots or recalls a copy already saved.

Confidentiality acknowledgement

This optional viewer acknowledgement is not built-in electronic signature collection. If your process requires a signed agreement, complete it separately before granting access.

1. Select Create share link. In the room’s Share links tab, use Copy link to copy the saved address.
2. Open the actual link in a separate browser session. Use an address you control that is included in the allowed-address list, then enter the verification code from that inbox.
3. In another private browser session, try an address that is not on the allowed-address list. Confirm that it cannot enter the room. Use a fresh session so an earlier successful verification does not affect the test.
4. Check the room name, folder order, and files. Open the documents to confirm that they render correctly and show the intended watermark and download controls.
5. Remove any temporary test address from the link settings before sharing with investors. Test activity is demonstration traffic; account for it when interpreting visits.

Preview as viewer is useful for checking presentation. Testing the actual share link also checks the recipient access flow. Recipients do not need to create an AnyShare account.

Every admitted room recipient can access the room’s documents. Moving a file into a different folder does not hide it from a recipient. If two investor groups should see different documents, create separate rooms and test each audience’s link before sending.