How to revoke or expire a shared link after you send it.
Stop one URL now, or choose the moment it stops on its own.
Open the document or data room, go to Share links, and choose Revoke. That URL then shows “This link has been disabled.” Restore turns the same URL back on. An expiry you set earlier stops the link at that date and time with “This link has expired.” Neither action recalls a file someone already downloaded, and neither closes your other links.
Try this with your own linkSet Link expires before the conversation ends.
Expiry is for a link that should die on a schedule. Revoke is for a link you want to stop now. You can use both.
- Create the link, or open an existing one with Link settings.
- Under Link expires, choose the date and time. Leave it empty if the link should stay open until you revoke it.
- Save. The share address does not change. The link list shows the expiry next to the other checks.
When that moment passes, the status reads Expired. A recipient who opens the URL sees “This link has expired.” To remove a scheduled expiry, clear the field and save. The same URL keeps working.
Revoke the link you already sent.
You do not need a new upload, and you do not need to delete the document.
- Open the document or the data room the link belongs to.
- Select the Share links tab.
- Find the link by its name. Choose Revoke.
- The badge changes to Revoked. The next open shows “This link has been disabled.”
Revoke takes effect for future opens of that URL. Someone who already has the preview on screen is not pulled out of a copy they downloaded. If downloads were on, treat a saved file as still in their possession.
Restore a revoked link. Delete is final.
Restore clears the revoked state. People with the old URL can open it again, subject to the password, allowlist, and expiry still on that link. You do not send a new address.
Delete is the trash control on the link, not the Revoke button. The confirmation says the link will no longer open and that the action cannot be undone. Deleting a link does not delete the document. If you might need the same URL later, revoke it instead of deleting it.
Check the other URLs that open the same files.
A document can have several links. Revoking the investor link leaves the internal link active. Look at every row on Share links before you treat the file as closed.
A data room is a second door. An admitted recipient of a room link can open the documents in that room. Revoking a document link does not revoke the room link, and revoking one room link does not revoke another link to the same room. Folders organize the files. They do not create a separate permission. The investor data room guide walks through that model.
An ended trial is different again. Without a subscription, shared links and new uploads pause when the trial ends. The files and analytics remain available to your team, and subscribing restores those same links. That pause is the organization plan, not a Revoke on one URL. See Pricing for the trial.
You can close the link. You cannot recall a copy.
Revoke and expiry stop future access through that URL. They do not reach into someone’s downloads folder. Leave Allow downloads off when the browser preview is enough. Turning downloads off removes the download action and blocks the original download route. It cannot prevent a screenshot or a photograph of the screen.
A password you add later also does not encrypt a file already saved. Set the password, the allowlist, and the download control before a confidential send. The password guide and the security page state those limits in the same words.
Visits recorded before the revoke stay on the document Overview, tied to the version that was open. Closing a link does not erase that history. Use who viewed a document to read it.
A few practical answers.
01What is the difference between Revoke and Delete?
Revoke disables the link, and Restore turns the same URL back on. Delete removes the link and cannot be undone. The document stays in your library either way.
02Does revoking one link close every way in?
No. Other links to that document stay active. A room link that includes the document also stays active until you revoke that room link. Folders organize files. They do not create a separate permission.
03What does the recipient see after I revoke or expire the link?
A revoked link shows “This link has been disabled.” A link past its expiry shows “This link has expired.” Clear the expiry field and save to remove a scheduled expiry. The address does not change.
04Can I get a downloaded PDF back?
No. Revoke and expiry stop future access through that link. They do not recall a file someone already downloaded. Leave downloads off if the recipient should only use the browser preview. That still cannot prevent a screenshot.